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Onboarding Employees from Ascension Providence

We're excited to welcome employees from Ascension Providence into the USA Health family. Here you can find information about the transition process.

Have Questions?

This page contains information about the onboarding process and USA Health's benefits. We also have added new information on our Providence Community FAQ.

Still looking for answers? Submit questions to

Important Onboarding Dates

July 10 - 28: Electronic Onboarding

You will be contacted through your Providence associate email, and by text, to complete electronic employment-related tasks and schedule your benefits enrollment appointment. See Pathway to Employment below for more details.

Beginning July 18: HR Onsite at Providence

USA Health Human Resources representatives will be onsite in the Providence Hospital HR office to answer USA Health HR-related questions.

Aug. 7 - 18: Benefits Enrollment

Employees will complete benefits enrollment and I-9 paperwork with onsite counselors. See USA Health Benefits below for more details.

Aug. 21 - Sept. 1: Manager Training

Specifically designed training will help leaders transition into their roles at USA Health. More information to come.

Sept. 5 - 29: Department-Specific Town Halls

USA Health Human Resources representatives will host Q&A sessions prior to Oct. 1. More information to come.

Oct. 1: Welcome!

We can't wait for you to join the USA Heath family. Find out why employees choose us.

Important reminders:

  • Check your Providence email the week of July 10.
  • Be sure your cell phone number is correct in the system, so we can text you.

About USA Health

In the lab and in the classroom, at our physician offices and across our campuses, USA Health is Transforming Medicine throughout the region.

About USA Health

Pathway to Employment

Beginning July 10, you will receive, at your Providence email address and via a text message, a link to the electronic onboarding portal, where you will be welcomed to USA Health and complete onboarding tasks such as acknowledging policies, reading about USA Health benefits, and scheduling an in-person appointment to sign up for your benefits.

Now is the time to start gathering any documents you may need for dependents, such as dates of birth, Social Security numbers, and in some cases, marriage or birth certificates.

As a part of electronic onboarding, you also will complete the federally required I-9 form. Learn more about the I-9. At your scheduled benefits appointment, you will present the documents that establish both identity and employment authorization. You may bring any of the following documents used to verify employment eligibility. Note: These must be original documents, not copies or expired documents.

In addition to receiving onboarding tasks that must be completed in the USA Health applicant tracking system, iCIMS, a link will be emailed to your Providence email from HireRight Background Check on July 10, 2023. This will provide USA Health with permission to run a basic background check for our required compliance, and timely completion is imperative. The background check will include:

  • A criminal felony and misdemeanor conviction check, other than traffic violations, including the United States and foreign countries (if applicable)
  • Social Security number trace
  • Education verification of your highest level of education
  • Healthcare sanctions
  • Sex offender registry

Please note that there is no time limit associated with criminal felony and misdemeanor convictions. Please be truthful when answering questions within the background check invitation. In most cases, non-violent crimes for which a court-mandated sentence has been completed will not be held against you. Failure to disclose information, however, may disqualify you from employment.

Please be sure to complete the form as soon as you receive it, as the background invitation link will expire after 48 hours.

Providence Health System Acquisition FAQ

University of South Alabama Health Care Authority has entered into an agreement to acquire Providence Hospital and its clinics. Find out how the acquisition will affect you and your communities.

Learn More

USA Health Benefits

From Aug. 7-18, you will have a scheduled, in-person appointment in the DePaul Room with a representative from Lockton, a third-party company assisting USA Health in getting everyone signed up for their benefits.

Please take the time to review our benefits in advance, so you are ready to sign up at your appointment:

*Note: USA Health still is reviewing Ascension's Socially Just Benefit recipients and benefits for part-time employees.

Important reminders:

  • Now is the time to start gathering any documents you may need for dependents and beneficiaries, such as dates of birth, Social Security numbers, and in some cases, marriage or birth certificates.
  • Refer back to the email confirmation you receive during electronic onboarding for a reminder of your scheduled benefits appointment.

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