Trauma Symposium Sponsorship - Exhibitors

 

Dear Trauma & Critical Care Product Vendors,

You are cordially invited to next year’s Gulf Coast Acute Care Surgery Symposium.  It is our hope that some to the latest technological developments that you will exhibit will enhance trauma teams.  The symposium is offered to healthcare providers including physicians, nurses, technicians, EMS, residents and medical students throughout the Southern Region.  This year’s event was the largest ever and we plan to keep growing.  Again, next year’s event will be held at the Renaissance Battle House Hotel on March 22nd & 23rd, 2018.  Next year, marks the 10th Annual William A.L. Mitchell Endowed Lecture will be given at 4:45 PM.  The lecture will be followed immediately with a reception.  The reception will be held in the vendor display area and you will be welcome to interact with participates throughout all events.  We will also be sponsoring a poster session for our medical students and residents.  The anticipated attendance next year is expected to be approximately 200 medical professionals.

Our vendors enjoy a tremendous amount of exposure since they will be located within the heart of our symposium.  You’ll have ample opportunity to interact with all of our symposium attendees to really showcase your products and services.   To encourage participation, we will have a “visit the vendors” raffle.  We would greatly appreciate any door prizes that you would be able to donate to the raffle.  Lunch will be provided on site to increase considerable participant activity and interaction within the exhibit hall.  In order to help minimize the cost to professionals wishing to attend next year’s event, we are seeking support from corporations in the form of:

  • Vendor Displays
  • Lunch Sponsor
  • Breakfast Sponsor
  • Snack Sponsor
  • Booklet sponsor
  • Educational Grant Funds
  • Sponsorship

We have five (5) levels of sponsorship next year: Regular Exhibit, Breakfast Package, Snack Package, Lunch Package, and Raffle Prize.

Exhibition tables will be available with time provided during the day for seminar participants to visit the vendor tables. The vendor table fee will be $1,000.  The fee will include free meal ticket, if you plan on bringing more than one representative, please let us know.  Unless we hear otherwise, we will plan for two representative per vendor and will order lunches accordingly. If more than two representatives attend, additional meal tickets can be purchased for $30 prior to the Symposium.    

If you need special accommodations, please let us know.  The space we provide for you will include:    

  • 30” x 6’ table
  • Table cloth on table
  • 2 Chairs
  • Lunch for 2 representatives
  • Electrical Power
  • After symposium is over if someone does not remember your phone number, address or website, they will be able to get this information from our website.
  • A listing in our booklet handouts
  • If internet service is needed for your table, this will be purchased by you directly from Renaissance Mobile Riverview Plaza.

Exhibition space are assigned on a first come, first serve basis.  The hotel will provide valet parking at an additional expense.  You may have items shipped to the hotel prior to the event.  You may contact Rebecca Scarbrough @ 251-471-7971 for shipping information.  Set up will begin at 6 AM the day of the events.  Please sign in at the registration desk before setting up for the Symposium when you arrive.  No exhibitor will be allowed in the Exhibit Area prior to receipt of the full payment and the Exhibitor/Vendor Contract has been signed and completed. 

We’d like to thank you for your willingness and support of this healthcare continuing education program for the Gulf Coast Acute Care Surgery Symposium.  Without your support this conference would not be possible.  The Trauma Symposium Planning Committee hopes that you can join us next year for this wonderful event. 

Vendors can register on-line and pay from our site.  You can also download the Vendor Agreement from our site, or, if you have questions and would like to speak directly to someone, please call  Rebecca Scarbrough at (251) 471-7971 or via email rscarbrough@health.southalabama.edu

Register Now (PDF) to secure your booth. Complete the form and return by mail, fax or email, you can send us a check or pay with a credit card using the PayPal tool below. Deadline to register is February 28, 2018

Sincerely,

 Brevard%20-%20Sign.gif

Sidney B. Brevard, MD, MPH, FACS 

Professor, Department of Surgery

Director, Division of Acute Care Surgery and Burns

University of South Alabama

Chairman, Alabama Committee on Trauma

Medical Director, Surgical-Trauma Intensive Care Unit

Trauma Medical Director


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